Scale Ticket System
The scale would be linked to a server by a computer near the scale
Based on licence plate number or customer name,
the customer information would be accessed. New customers could be set up on-line while the product(s)
is weighed
Gross and tare weights by product would be input or
fed automatically from the scale
Current market price, based on a customer's profile or specific customer quoted prices would be retrieved automatically. Price overrides would be available
Once completed, a scale ticket would be printed/faxed/given to the customer if required. The scale ticket would be bar coded for quick recall in the payment office
Payment System and Cash Office System
Customers would report to the Payment Office from the scale area
The scale ticket(s) would be entered into the
System or recalled by scanning a bar code and the information retrieved automatically
A duplicate receipt would be printed and a check automatically printed and/or cash paid out. A signed duplicate copy of the receipt in the history file of the server and be printed off only when needed using signature capture technology
At the end of each day, or as required, a Daily
Report
of all payments and purchases would be generated Alternatively, customers who are paid by check at the end of a week/month would have checks printed based on customer profile
Sales Order System
Open orders would be input into the System by consumer (end user of scrap), by product
Open Order Inquiry and/or Report would be provided indicating the balance to ship by consumer, by product
Shipper (Picking Slip/Packing Slip/Bill of Lading)
Depending on the specific application any combination
of 'shippers' could be created, indicating total number
of skids, bales, truck load, product description(s), weights, total weight, etc.
A Bill of Lading would be created and signed by the carrier
Bar Coded Bale Tickets
Depending on the specific application bar coded bale tickets would be printed and attached to the product bales, skids, drums, etc.
When product(s) are ready to ship, a memory scanner could be used to collect and create the details for the 'shipper'
Scrap Inventory Control System
The System will provide reporting on screen or in hard copy format. Reporting will consist of:
- On Hand in summary
- On Hand in detail
- On Shippers (Packing Slips)
- Available to sell in summary
- Available to sell in detail
The system will provide 3 methods of Inventory Valuation
- FIFO/LIFO
- Latest Landed Cost
- Average Cost
The system will have the following additional features
- Multiple Warehouse Capability
- Ability to Adjust and Transfer Inventory
- Physical Inventory count sheets/tags
- Comparison of actual vs. Perpetual counts
- Ability to enter cycle counts
- Ability to manually adjust counts
Invoicing and Accrual System
The System will control outbound shipments by
tracking the open, non-invoiced shippers
(packing slips) and recording their raw value as
accrued shipped revenue
At month end and/or upon receipt of settlement
weights and/or payments the accrual would be converted to an invoice and the accrual reduced
Accruals can be set up to reflect actual shipment values or reduced in order to account for grading changes and weight adjustments
Freight Control System
As a contract carrier is called to pick up a load, a numbered open load ticket is filled out on the System detailing:
- Pickup location
- Drop off location
- Estimated load size and weight
- Expected pickup date and time
- Expected drop off date and time
- Quoted price
- Freight 'bill to'
Once the carrier has crossed the scale the open load ticket will be attached to a scale ticket on the System. The System will not allow duplicate or non-valid load tickets to be entered
Reports and Inquiries would be available by load ticket, by carrier, by overdue loads, etc.
Similar systems and controls would be in effect on outbound shipments
Depending on the specific application the System is capable of tracking freight without a load ticket by simply entering the carrier's name, bill number and freight amount against an inbound scale ticket or an outbound shipper
The System will not allow duplicate payments against a scale ticket or shipper nor will it allow a carrier to present a bill more than once for payment.
Sales Reporting System and History
The System will provide the following reports and inquires:
- Sales by dollars, by weight, by product, by units in summary and in detail
- Analysis by consumer (end user of scrap), consumer/product
- This year vs. last year comparisons
Brokerage System
The System will allow a buy or a sell of any product
Buys will be tracked independently from sells and vice versa
A buy can be linked to a sell or a customer at any time
A sell can be linked to a buy or a consumer/customer
at any time
The System will keep track of unfilled quantities and dollars of both buys and sells
On demand, a brokerage position report can be generated indicating the open buys and sells by product, by consumer, by customer in dollars and
weight
Container Control and Dispatch System
A master file of containers will be created indicating:
- Container number
- Size
- Initial service date
- Type and manufacturer of container
- Status
As containers are sent out and returned, the
information as to who what and where is recorded in the System
via the Scale Ticket System and the
Shipper System
On demand, container status reports and inquiries
will be produced by container and/or by customer or consumer
On demand, container history and movement reports could be generated A dispatch slip would be created for each truck movement
Parts and Supplies Purchase Order System
The System will create suggested purchase orders for parts and supplies
Following approval, purchase orders will be generated by the System
Copycat feature will be available
Purchase Orders can be printed and/or automatically faxed to a supplier
As goods are received, purchase order files and inventory records will be updated reflecting the quantities received including supplier reference
number, picking slip number, packing slip number, etc.
Open Purchase Order reporting on screen or hard copy will be available on demand by supplier, product, date |
